YEAR ONE
Grove
Just budding and first year faires.
Limited Attendees
$0/season
No card. No catch.
- Parchment Map (1 venue)
- Schedule Builder
- Parking Pin + wayfinding
- Push notifications (25 / day)
- Community support
- Single weekend
Two tracks. Honest math.
Pricing that scales with your faire.
The Operations Suite is priced per attendee — predictable and proportional to your gate. The Quest Engine is a revenue partnership; we win when your faire wins.
✦ Numbers below are illustrative — final terms in proposal.
TRACK ONE
Operations Suite
Map, Schedule Builder, Parking Pin, push notifications, vendor & cast portals. Everything you need to run a smoother faire — priced per attendee so it scales with your gate.
Hamlet
Pop-up & small faires
Up to 2,500 attendees
$500/season
≈ $0.40 per attendee
- Everything in Grove
- Email support
- Push notifications (50 / day)
MOST FAIRES
Shire
Mid-size regional faires
Up to 25,000 attendees per weekend
$2,500/season
≈ $0.30 per attendee
- Everything in Hamlet
- Quest Engine included
- Multi-weekend season (up to 6)
- Custom theming (your colors, your terms)
- Live operations dashboard
- Priority support during showdays
Kingdom
Multi-month, multi-venue faires
Custom · multi-month, multi-venue
Talk to a Sage
Pricing scoped per realm
- Everything in Shire
- Unlimited weekends + multi-venue
- Custom integrations (POS, ticketing, ERP)
- On-site implementation support
- Named customer success lead
HARDWARE
NFC quest gems (NTAG215) sold separately at cost-plus. Programming and inventory included with every tier.
TRACK TWO
The Quest Engine.
A revenue-generating layer for faires ready to make their stories profitable. Sponsored quests, vendor pledge chains, faction-driven merch. We build it with you, we price it as a partnership.
- 11 quest types — encounter, party-aware, scavenger, faction, story, more
- Vendor-funded quest chains (revenue share)
- Sponsored side quests (your sponsors, your terms)
- Story arc engine for multi-weekend narratives
WHAT EACH TIER UNLOCKS
Tier comparison
FeatureGroveHamletShireKingdom
Attendee cap1,0002,50025,000 / weekendCustom
Parchment Map✓✓✓✓
Schedule Builder✓✓✓✓
Push notifications/day2550UnlimitedUnlimited
Custom theming——✓✓
Multi-weekend support1 weekend1 weekendUp to 6Unlimited
Quest Engine eligibilityAdd-onAdd-onIncludedIncluded*
Custom integrations———✓
On-site implementation———✓
SupportCommunityEmailPriorityNamed lead
Every tier is eligible for the Quest Engine. Shire and Kingdom include it; Grove and Hamlet add it on. * Kingdom Quest Engine partnership terms negotiated separately.
Common questions
Who qualifies for the Grove tier?
Just-budding and first-year faires. The goal is to lower the bar so a brand-new gathering can run a real digital companion without a budget conversation. After year one, you upgrade to Hamlet or above.
Is the Quest Engine required?
No. The Operations Suite stands on its own — many faires start with just Maps, Schedule, and the cast/vendor portals. The Quest Engine is added when you're ready to monetize stories.
What does 'per attendee' actually count?
Unique attendees who activate the app on a given day, counted once per attendee per season. Walk-by traffic that never opens the app does not count.
Do you charge for cast and vendor accounts?
No. Cast members and vendors create their own pages and associate themselves with the faires they're working — operators don't pay per seat. Operators approve associations and own the data, but the accounts themselves are self-serve and free.
Is the platform open source?
The schema and design system are open. The runtime is proprietary but tenant-portable — if you ever leave, your data goes with you in canonical export form.
What about consultants and adjacent gatherings (LARPs, conferences)?
The same engine powers them; the labels are tenant-configurable. Cast → Speakers, Faction → Track, Quest → Workshop. Same data model, different skin.
Ready to plan your season?
Pick a tier or get a custom proposal. We'll have you mapped, scheduled, and gem-tapping in a fortnight.